Traveling in a large pack seldomly works out. A group chat of 15 can quickly dwindle to 2 or 3 when it’s time to board the plane.
No matter how much proper planning goes into a trip, it’s hard to keep people on the same page, whether it’s money problems, timing issues, or disagreements. There are many reasons a group trip doesn’t go as planned.
But don’t sweat because it’s possible to get the trip from the group text achieved using these helpful tips.
Have a designated person for the whole trip or certain parts of it. If one person is willing to handle everything, that’s great. Or if each person is assigned to take a particular area, that can work too. For example, someone can be in charge of the hotel, another for the flights, and another for excursions. This assigns a point of contact so there is no confusion among the group.
Agree on a budget. Everyone will have a different amount of money they feel comfortable spending on the trip. Everyone should weigh in on a reasonable amount they want to spend and then compromise and adjust their travel plans to include everyone. Everyone’s pockets aren’t the same, and it’s not uncommon for people to back out because of financial woes. Having a budget everyone agrees on helps eliminate financial problems down the line.
Choose a destination. Let everyone say a place they think will be fun. A few people will likely want to go to the same place. From there, agree to a voting system, maybe choose the most mentioned destination or draw from a hat.
Book flights ahead of time. Some airlines offer group rates and a payment plan. For example, Delta lets groups of 10 or more book 240 days before departure. “Delta Group Specialists customize Delta flight itineraries for groups of 10 or more passengers traveling on the same flight. You’ll get the advantage of competitive fares, flexible ticketing options, and support in booking and managing your group’s travel. Your booking will be secured with a booking fee and deposit as outlined in your contract,” its website reads.
Book your accommodations. Figuring out where the group will stay is one of the main things on the trip. Large hotels are always an option, but an Airbnb may be a better stay. Smaller hotels, resorts, villas, and rented homes help keep the group together. Make these arrangements in advance to reserve whatever accommodations the group needs.
Organize payment. Decide who will handle the payments and when payments will be due. Thanks to CashApp, Zelle, and other payment systems, sending money is easier. If you choose a responsible person to collect money and pay, it helps keeps things in order.
Set plans while also leaving room for individual time. Nobody wants a trip that is structured from start to finish. Of course, plan some group activities like excursions and dinners. But make sure to leave some time for people to do their own thing so no one gets burned out.